In OVID certain users can be designated as administrators. This gives them the ability to manage their organisations details and also allows them to create user accounts and set permissions.
To access these features, login to your OVID account and click on the "Profile" tab:
This will take you to your personal profile page:
Here you can amend your own personal details or change your own password and e-mail address if required. As an administrator you also have access to several other areas from the menu to the right of this screen:
Click on this option and you are taken to the following screen:
Here you can update your organisations contact details when required. It is important to ensure these details are accurate and updated whenever any changes occur. Please note that the organisation name cannot be changed. If the organisation name needs to be changed, please contact the OVID Support helpdesk at email@example.com.
In OVID you can create departments within your organisation and assign users accounts to each department as appropriate:
To create a new department, click on the "Create Department" button Users can be assigned to departments in
In user management you can add and remove users, assign them to a department and add or remove permissions.
To create a new user click on the "Create User" button on the top right of the screen.
In the create user screen you can complete the users name, e-mail address, as well as set an account username and password. once the details have been completed, click on the "Create" button. You are then returned to the "User Management" screen.
If you wish to make any changes to the accounts user profile you can do this in the "User Profile" tab:
You can amend the users name and contact details or reset their account password as well as update their e-mail address if required. Remember to click on the "Save changes" button to ensure any updates are applied to your account.
To add or remove roles to account click on the "User Roles" tab:
Here you can add or remove roles to a user by clicking on the switch icon to the right of each role. A role assigned to the user is marked with a green tick. If it isn't it will be marked with a red cross.
Typical roles you can assign to a user are:
AO Asset Owner - Allows the ability to create and manage vessels operated by your organisation.
IS Inspection Subject - Allows the user to enter comments to a report and publish it.
OS Organisation Supervisor - Allows the ability to add/remove user accounts and administer organisation details.
OVID Inspection Request Administrator - Allows the user to accept or reject inspection requests on behalf of your organisation.
OVID Programme Recipient Administrator - Allows the member into the Inspection Request area and PR Member Email Notifications.
OVMSA Operator Administrator - User can create and manage the submission of OVMSA reports.
Finally, if required you can assign a user to a member of a department by toggling the buttons to the right of the department name. There are three types of permission:
Not Member - User is not a member of a department.
Member - User is a member of the department.
Supervisor - User is a member of the department and also has the ability to and and remove other users from the department.