This is page is intended to help provide SIRE vessel operators with a brief overview of the main events that take place in a remote inspection once a commission has been made on a vessel for the inspection to take remotely. This is in addition to the existing Remote Support Guidelines Document that was published by OCIMF which can be downloaded from here.
We would suggest that you download this document for as well to refer to.
This brief breakdown will guide you to the relevant pages of the guidelines document that will give further more detailed steps for each point.
1. Uploading of vessel certificates and documents required for the remote inspection.
The first step once you have received confirmation that your inspection has been commissioned is to ensure that you upload your certificates and inspection documents for the vessel concerned. This is vitally important as the inspector will need to refer to these documents as part of the inspection process.
Uploading of vessel certificates can be done at any time and is not dependant on an inspection commission. They can be uploaded or updated from within the vessel record in SIRE in the same way that the vessel particulars and crew matrix are completed as and when updates to information is needed. If you have already uploaded certificates previously, please ensure they are still up to date and relevant and upload any updated certificates before the inspection.
For further detailed steps on uploading certificates please refer to section A1.3.1on page 9 of the remote inspection guidelines.
2. Upload inspection documents to the inspection documents repository
The next step is to add inspection documents that will be required for viewing by the inspector. Again this is important and will need to be completed before the inspection takes place. Detailed steps on how to do this can be found in section A1.3.2, page 10 of the remote inspection guidelines.
3. Operator Editor Questionnaire submission
Once an inspection has been commissioned on your vessel you should receive an e-mail notification that will contain a link that will allow you to access the online editor. This allows you to complete the sections of the inspection that need to be completed for a remote inspection. For quick reference purposes the link to the online editor is: https://editor.ocimf.org/sviq-editor8/
Once you have received the notification go the the online editor and login with your usual SIRE Operator credentials. From here you can create a new inspection document. When creating this document you will be prompted to enter the booking code which you should have already received.
You should then be able to complete the sections of the inspection that are required and submit it.
For further details on how to complete the submission with screenshots and more step by step instructions, please refer to A1.5, page 14 of the remote inspection guidelines.
4. Operator Declaration
Once you have successfully completed the operator submission in the online editor you will need to make the operators declaration. To do this, please log in to your organisations SIRE account at https://www.ocimf-sire.org/default.aspx
Once logged in we would suggest that you go to the the inspection booking (current bookings can usually be found in the vessel record, then click on the "Inspection bookings" button in the lower half of the vessel record screen, from here you can open the live booking).
Within the booking you can then view your submission by clicking on the "View operator Data Submission" button. If you then scroll down the page to the very end you should see a declaration that requires a checkbox to be complete before you click on the submit button. Please ensure that your submissions are correct and then complete the declaration and finally make the submission.
If you cannot see the declaration on screen at all but you know you have successfully completed and submitted all of the required sections of the VIQ form using the online editor, please do contact SIRE support (firstname.lastname@example.org) for further assistance.