SIRE Operator - How to clone a HVPQ/BPQ using the OCIMF Particulars Editor

A useful feature of the OCIMF Particulars Editor is the ability to “Clone” an existing particulars document. You can take the existing completed particulars for a vessel, download and import them to the editor then change the vessel name and IMO number but retain all other data. Once the document has been created you can then make changes as required without having to complete a whole new particulars document and save valuable time.

To do this, download an existing particulars document for a similar vessel from the SIRE website and import it to the Particulars Editor. Once imported the document will appear in the documents list:

Click on the document to open it. In the menu bar at the top of the screen, click on the “Clone” Button:

You should then see the clone window open. Choose the correct vessel type and enter the name and IMO number of the vessel you wish to create a new document, then click on the “Clone Document” button:

Once completed a confirmation message will appear:

Click on OK and then click on the new document in the documents list to open it. You can then make any changes to the document as required, export it and upload it to the appropriate vessel record within SIRE.

Please note that using the cloning facility in the editor is the best method for copying particulars data to another vessel record. It is not possible to open a .ocimf file downloaded from a SIRE vessel record and then edit it in a text editor. This will cause the file to become corrupted. When uploading this will fail and generate error messages.