In order to allow TMSA Submitting Companies to view your organisations currently published TMSA report you will need to set a distribution policy. You can either make a report available to all Submitting Companies, or you can restrict this to a list of specific organisations who need to be granted access.
In TMSA you can access the Distribution Policy screen by clicking on the “TMSA Actions” button in the top right hand corner of the screen:
At the screen you will see the “Current Distribution Policy” field which has three choices in a drop down box:
“Visible to all” - Makes a report visible to all Submitting Companies.
“Visible to Only Certain members” - Makes the report available to restricted Submitting Companies that you define by selecting from a list (Please see further details of how to do this below).
"Visible to OCIMF Member Companies Only" - This restricts the report to be visible to all OCIMF Submitting Companies Only. (other non OCIMF Submitting Companies would then be restricted from viewing your report. For the current list of OCIMF Members to verify if an organisation will be able to access your report, please see https://www.ocimf.org/organisation/members.aspx
Choose the option you require and click on the “Save Changes” button immediately below:
If you wish to restrict your report to specific Submitting Companies to have access you can then grant permission. In the lower half of the page you will the see the beginning of a list of all current TMSA Submitting Companies, listed in alphabetical order. To find the organisation you wish to add, either use the search box at the top of the list or you can scroll through until you find the appropriate organisation:
Once you have located the Submitting Company you wish to add in the list you will see a green plus sign to the right of the organisation name.
To add the Submitting Company to your distribution policy, click on the green button which will then change to a red button with a minus sign and the listing is highlighted in green:
This means that the Submitting Company is part of your list and will be able to access your report.
If you need to remove the member from your list, simply click on red button to remove them.
Finally, companies who are not currently in your distribution policy can also send a request via TMSA. If you receive such a request you will need to approve it to allow them to gain access to your report. To do this. find the organisation in your list and click on the “Pending Requests” button:
(If a request is pending the number on the button will show how many requests are currently waiting from that organisation).
This will then take you to a screen that allows you to view the request and either approve or reject it. Make the appropriate choice and save the changes. Once you have approved a request then ensure that you click the green plus sign next to their name in the list of organisations to ensure that they are provided with the access they need.
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