SIRE Inspector - Creating an Inspection for Auditing

The audit process for SIRE inspectors has been improved in recent times to avoid the need for an inspection to be repeated if an inspector fails an audit. 

First of all, you will have been commissioned to carry out the audited inspection and arranged for an auditing inspector to accompany you. 

Once you have received your commission details and a booking code from the submitting company you can begin creating your inspection. You may also wish to download the current HVPQ and crew matrix documents beforehand. You can download these once you have created the inspection report. Using the editor software begin the process by opening the editor and clicking on the "New Inspection" button in the top left hand corner of the homepage:

This will then open the "Create Document" window:

Enter the details you need such as the Document Type, Vessel Name etc as usual. The final tick box highlighted with the red box in the image above is vitally important. Ensure that this is selected before you click on the "Create" button. This labels it as an audited inspection and is vital for later stages of the process to ensure the auditors editor software can adopt the inspection and can then be completed correctly. If this is not selected the process will fail and you will need to start again with an inspection that is appropriately marked. 

Once you have created the inspection, complete all sections as appropriate. If you wish to download and view the current HVPQ and Crew Matrix you can do this by clicking on the "Download Documents" button on the menu bar:

You are then prompted for your password, enter this and click on the "Get Documents" button:

Once the download has completed the window will close. Click on the "Download Documents" button again and you will the see options to open the HVPQ and Crew Matrix PDF files:

Click on these links to open the required file.

Once you are finally satisfied the report is ready, click on the file button in the menu at the top of the page and click on the "Export" button:

This will create a .ocimf file which you can then attach to an e-mail and send to the auditing inspector.

Once the auditor has received your file they will then import it to their editor software and "Adopt" the inspection. This allows them to view your inspection, make comments as appropriate and then mark the file as a "Pass" or "Fail". 

If it is deemed to be a pass the auditor will mark it, export the inspection from their editor and send an updated file to you. You will then need to import the file back into your editor, validate and submit it as usual.

Should the inspection be deemed a "Fail", the auditor will then mark it as such and make a report of their findings and submit the inspection once appropriately checked and corrected. 

Please also note that in order to submit your audited inspection successfully your SIRE inspectors account will need to be upgraded from "Test" status to "Live". 

As well as the auditor marking your inspection as a pass and sending it to you for final submission, they also need to submit a separate report to the OCIMF Compliance Manager. This is then reviewed and subject to a satisfactory report, your account is then upgraded to "Live" status. Your report cannot be submitted from your editor until your account is made "Live". If you cannot submit your report please make a note of any error messages received when submitting and contact SIRE Support.