If as a vessel operator you are new to the process of having OVID inspections carried out on your vessels, this article will explain the typical steps and the order in which they take place. This is a brief overview:
1. Making a request to an OVID submitting company for an inspection to take place
The first step in this process is to get an inspection commissioned on your vessel. There are two ways to do this. You can make a request using the inspection request system (details on how to do this can be found here). This will send a request to OVID submitting companies which is then available for them to view and "adopt" for 14 days. Alternatively, if you already have existing contacts with any OVID submitting companies you can also approach them directly to request an inspection on your vessel.
Please note that if you have any contacts with OVID inspectors, they cannot commission inspections. This can only be completed by a submitting company as they ultimately decide which vessels they are willing to inspect. They also choose the inspectors they wish to appoint to attend, this cannot be determined directly by an accredited OVID inspector.
2. Inspection commissioning and agreeing a date for the inspection
Once a submitting company has agreed to commission the inspection on your vessel they will generate a commission in OVID and appoint their chosen inspector, who will then attend at the agreed date and location.
3. Physical/remote inspection takes place
Inspections can either be a physical inspection with the inspector attending the vessel or due to COVID-19 an inspection can be currently held remotely (the type of inspection will be discussed and agreed between the submitting company and vessel operator when a booking is made). Once the inspection is completed the inspector will then make their full inspection report. The report is then submitted electronically to OVID and is sent directly to the submitting organisation who commissioned the report.
4. Review of report by submitting company
The inspection is then reviewed by the submitting company to ensure there are no errors with the report. Once the review has been completed the report is then processed. This then makes the inspection available for you as the operator.
5. Operator reviews the report and adds any comments
As the vessel operator you can review the report and make your initial comments on the observations made by the inspector. Once comments have been added and saved to the report the inspection can finally be published (details on how to add comments and publish the report can be found here). Once the report is published it is then available for all submitting companies to view within OVID.
Once published, if you wish to make any further comments or clarifications, you can do so as long as the inspection is published and available (usually all OVID inspections are made available for 12 months).