When a SIRE inspection report for one of your vessels has been completed and submitted it is reviewed and processed by the submitting organisation who would have commissioned it. Once processed it is then made available to you as the operator to review the inspectors observations and add your own comments before final publishing of the report.
When a report has been processed and is ready for comments to be added it will appear in your SIRE homepage. At the top of the page a heading labelled "Inspections Pending Operator Comments" will have any reports awaiting comments listed directly below. To open a report and begin adding your comments, click on the blue arrow directly to the right of the report (as highlighted in red below):
This will then take you to Step 1 - The inspection details screen. You will need to enter your name, e-mail address and the language you wish to use to complete your comments, then click on next:
Step 2 of the process lists all questions with observations that can have an operator comment added:
Each question has a button on the far right hand side. Click on a button to read the inspectors observation. You can then add any comments you wish to add then click on the "Save and Close" button. This will then return you to the screen above as shown above. You can then work through each question and add your comments. Once you have completed all of your comments click on the "Next" button on the bottom right hand side of the screen.
Initial and Subsequent comments
Please note there are two types of comments listed in the screen above, "Initial" and "Subsequent". There is a time frame of 14 days from the date when the report is processed by the submitting Submitting Organisations where operators have the opportunity to add their comments and publish the report (if comments are not added within this time frame the report is published automatically). When comments are added within this 14 day window they are treated as "Initial" and will appear instantly in the final published report. When comments are added a tick will appear in the screen above next to the question in the "Initial" column to denote it has been treated as such.
Comments are treated as subsequent if you have already added initial comments but you wish to add more after the report has been published.(How to access the report to add subsequent comments will be explained below).
Step 3 provides you with the opportunity to add general comments to a report that do not relate to a question/observation. if you wish to add anything at this stage, enter it into the text box and then click on the "Next" button:
Finally, you will reach Step 4:
If you are happy your comments are accurate and complete, click on next to confirm your comments.
Finally, you will reach a "Submission Confirmation" screen that shows the comments have now been added and the report is available to SIRE Submitting Organisations:
Adding comments to a published report
If you do not manage to add your comments to an inspection report before it has been automatically published (this usually takes place 14 days after the report has been processed by the submitting Submitting Organisation), you can still add comment to the report. If you have not added any comments before publishing has taken place they will be treated as initial comments. If your organisation has already added comments they will be treated as subsequent comments.
In order to add the comments, click on the button at the top of the page and then search for the relevant vessel record and open it. Once open all current inspections are listed towards the bottom of the page as usual:
To open a report to add comments click on the edit comments button on the far right hand side of the report listing:
Again, you are brought to step one of the comments process as outlined above, complete this process to save your comments:
Once these comments are added and saved, they are immediately published and the report is updated and available for submitting companies to view. You can add as many subsequent comments to the report as necessary at anytime during the 12 month period where the report remains valid and available.